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CAEP Consortium Fiscal Administration Declaration: 2022-23 66 Victor Valley Adult Education Regional Consortium

Status: Consortium Approved

California Adult Education Program : CFAD : 2022-23 Produced: May 3, 2022, 06:49 PM UTC Ron Williams

66 Victor Valley Adult Education Regional Consortium

Fiscal Declaration - Consortium Approved

Consortium Name
66 Victor Valley Adult Education Regional Consortium
Funding Channel
Fiscal Agent
Fiscal Agent
Victor Valley CCD
Narrative
The Victor Valley Adult Education Regional Consortium's planned allocations are consistent with and align with the region's approved Three Year Plan. The 2022-23 Annual Plan will include activities that support the goals outlined in our 2022-25 Three Year Plan which is currently under development. Allocations will be used to implement the strategies and activities that contribute to the successful outcome of meeting the three State CAEP priority Objectives: 1) Address Educational Needs 2) Improve Integration of Services & Transitions, and 3) Improve Effectiveness of Services. On April 21, 2022, the Victor Valley Adult Education Regional Consortium voted to approve the 2022-23 CFAD and member allocations.
Changes
No Changes

Member Allocations

Member Name (2022-23) (2021-22) (2020-21)
Apple Valley Unified $457,556 $417,493 $417,493
Hesperia Unified $765,438 $698,419 $698,419
Lucerne Valley Unified $70,828 $64,627 $64,627
Snowline Joint Unified $281,311 $256,680 $256,680
Victor Valley CCD $390,762 $389,980 $407,590
Victor Valley Union High $476,907 $435,150 $435,150
Total Allocated to Members $2,442,802 $2,262,349 $2,279,959
Total CAEP Funds $2,442,802 $2,319,189 $2,228,917
Total Remaining $0 $56,840 $-51,042

Consortia Report on Governance Compliance of Rules and Procedures v.1

1. Have all community college districts, school districts, county offices of education, or any joint powers authority, located within the boundaries of the adult education region been allowed to join the consortium as a member?

Yes

2. Have all members committed to reporting any funds available to that member for the purposes of education and workforce services for adults and the uses of those funds?

Yes

Available funds are reviewed at coordinator meetings and Executive Committee (voting members) meetings. Discussions are ongoing about carry-over funds, and adhering to the guidance from CAEP regarding the percentage of carry-over allowed.

All members of the Executive Committee have submitted a document (memo) to their respective governing boards to designate them as the official representative for their district. Each member will send the Consortium Manager minutes from their respective board meeting indicating their designation as the representative

The Consortium recognizes the benefits of active participation by all members in the decision-making process and implementation of VVAERC Plans. Therefore, notification of meetings and each meeting agenda will be sent to members in advance. Agendas will be posted on the Consortium website. Email notifications and reminders will be sent to all members. Agencies participating in the VVAERC have agreed to act in accordance with applicable CAEP law, the VVAERC Annual Plans, and VVAERC Three-Year Plan.

6. What will be the relative voting power of each member?

1 member = 1 vote

7. How will decisions be approved?

Other

First by consensus, if a consensus cannot be reached, a minimum of two-thirds vote will be needed.

During the AB 86 planning year (FY 2014-2015), the Consortium adhered to the VVAERC decisions making model and leadership structure utilized to manage the planning phase. This decision-making model has proven to be effective and efficient for the Consortium's work. The Consortium members have agreed to adopt the decision-making model used in the planning year for the future regional work in adult education.

This decision-making model includes the following: 

Decisions will be made by consensus. If consensus cannot be reached, the consortium will vote, adhering to the following process: 

• Each K-12 district member has one vote. 

• A minimum of two-thirds vote will be needed for the passage of any motion.  

The Consortium encourages all interested persons to attend monthly meetings and to address the Consortium concerning any item on the agenda or within the Consortium’s jurisdiction.   

  The following rules are intended to facilitate a presentation to the Consortium:  

  A. For matters not listed on the agenda:   

     I. Any individual who wishes to address the Consortium on any item of interest to the public that is within the subject matter jurisdiction of the Consortium and not listed on the agenda may do so under the item on the agenda entitled “Public Comments.”  

  II. Without taking action, Consortium members may briefly respond to statements made or questions posed by the public about items not appearing on the agenda.   

  III. In keeping with its right to determine the length of time to be allotted to agenda items, the Consortium has determined that the overall time to be allowed for the agenda item entitled “Public Comments” shall not exceed 30 minutes, unless there are extenuating circumstances, in which case the Consortium Board may extend the overall time limit. Individual comments shall not exceed 3 minutes. 

  B. For matters listed on the agenda: a person who wishes to address the Consortium may do so by completing a brief form (including name, address, and agenda item). Upon recognition, the person should state his or her name and may address the Consortium. The order of public comments on the agenda item will be determined by the order received.   

  Individuals shall be allowed up to two minutes to address the Consortium on each agenda item or during the general public comments unless there are extenuating circumstances, in which case the Consortium may extend the time limit for individual remarks.   


The VVAERC recognizes the benefits that are derived when input from the public is included as part of the decision-making process. The VVAERC Board will include the public in Consortium activities and programs whenever appropriate. The Consortium Board will provide the public with adequate notice of a proposed decision and consider any comments submitted by members of the public. Monthly Board meetings will include a designated time for public comment. Agendas will be posted on the Consortium website, and emailed in advance to Consortium Board members.

Comments submitted by members of the public will be recorded in the meeting minutes and distributed publicly on the Consortium website.

Community partners and other entities are invited and encouraged to participate in all Consortium meetings. VVAERC’s partners include, but are not limited to the California Department of Corrections and Rehabilitation, the California Department of Developmental Services, San Bernardino County Workforce Development Department, Goodwill Southern California, The Lewis Center for Educational Research, Victor Valley Community Support Services.

The VVAERC will approve the distribution schedule pursuant to Section 84913 by Consortium Board consensus and/or vote, in accordance with the Adult Education Block Grant (AEBG) and the VVAERC Governance Plan. In the event that a consensus cannot be reached, the consortium will be required to vote. A minimum two-thirds vote will be needed for the passage of any motion. The vote of each official-designated member shall be recorded as cast. The names of the members making and seconding each motion shall be recorded in the Consortium minutes. The distribution schedule will follow the funding priorities as specified in the VVAERC AB86 Comprehensive Regional Plan, March 2015.

14. Has the consortium A) designated a member to serve as the fund administrator to receive and distribute funds from the program or B) chosen to have a funds flow directly to the member districts based upon the approved distribution schedule?

A) designated a member to serve as the fund administrator to receive and distribute funds from the program

The Consortium will adhere to the membership guidelines as defined by AB104.  

Considerations for dismissal from the Consortium include:   

• The member no longer wishes to provide services consistent with the adult education plan;  

• The member cannot provide services that address the needs identified in the adult education plan; or  

• The member has been ineffective in providing services that address the needs identified in the adult education plan, and reasonable interventions have not resulted in improvement.  

  In addition to the considerations specified in AB104:   

• Regular attendance is expected at monthly Consortium Board meetings. Issues regarding lack of attendance will be addressed by the Consortium Board.   

• Dismissal from the Consortium would be accomplished with a two-thirds majority vote by the Consortium Board based on non-compliance with legal statutory requirements.   

• If the member initiates leaving the Consortium, VVAERC will require the member district’s Superintendent’s approval.   

• If the Consortium Board initiates dismissal, the Consortium will inform the member’s Superintendent and follow due process. 

• State leadership will be informed if these processes are initiated.


The Executive Committee meets to discuss carry-over funds and votes on allocation amendments when the voting board deems them necessary. VVAERC complies with the CAEP Fiscal Management Guide.

The consortium does not have bylaws regarding carryover funds but ensures that all Member Districts adhere to the guidance for carryover funds from CAEP as outlined in the Fiscal Management Guide.

Member effectiveness is determined via an examination of the following: DIR data, MIS data, fiscal expenditures, NRS performance outcomes, per-pupil spending, and open discussions about student/agency success.

VVAERC does not have bylaws but relies on CAEP/TAP guidance for member effectiveness.

20. Does the consortium have a formal document detailing its work beyond the questionnaire?

Yes

An existing website house the agendas and minutes of the Executive meetings dating back to the onset of the grant documenting the existing working relationship.

https://www.vvc.edu/victor-valley-adult-education-consortium-meetings

https://www.vvadulted.com/




Member Agencies

Member AgencyMember TypeContactPhone
Apple Valley UnifiedUnified School DistrictTrenae Nelson Apple Valley Unified School District(760) 247-8001 ext: 20012
Hesperia UnifiedUnified School DistrictDavid Olney(760) 244-4411
Snowline Joint UnifiedUnified School DistrictRyan Holman(760) 868-5817
Victor Valley CCDDistrictMartha Mendez(760) 245-4271
Victor Valley Union HighHigh School DistrictRon Williams Ed.D.(760) 955-2301 ext: 10202
Lucerne Valley UnifiedUnified School DistrictPeter Livingston(760) 248-6106

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Apple Valley Unified - Member Representative

Approved by Trenae Nelson Apple Valley Unified School District

05/02/2022 08:17 PM PDT

Hesperia Unified - Member Representative

Approved by David Olney

04/27/2022 12:27 PM PDT

Lucerne Valley Unified - Member Representative

Approved by Peter Livingston

04/27/2022 02:42 PM PDT

Snowline Joint Unified - Member Representative

Approved by Ryan Holman

05/02/2022 04:13 PM PDT

Victor Valley CCD - Member Representative

Approved by Daniel Walden

04/27/2022 03:37 PM PDT

Victor Valley Union High - Member Representative

Approved by Ron Williams Ed.D.

05/03/2022 11:48 AM PDT