CAEP
CFAD
69 Yosemite (Stanislaus Mother Lode) Consortium
CONSORTIUM APPROVED

2023-24

California Adult Education Program : CFAD : 2023-24 Produced: May 3, 2023, 07:45 PM UTC Armando Nunez

69 Yosemite (Stanislaus Mother Lode) Consortium

Fiscal Declaration - Consortium Approved

Consortium Name
69 Yosemite (Stanislaus Mother Lode) Consortium
Funding Channel
Fiscal Agent
Fiscal Agent
Yosemite CCD
Narrative
Current CFAD allocation follows the Adult Education Stanislaus Mother Lode Consortium approved governance document, current annual plan and CAEP 3-year plan. Through Modesto Junior College, YCCD continues to act as central fiscal agent and provides pass through funding per CAEP guidelines. The MJC Central Office also acts as a single point of contact for communication with the CAEP TAP on data and fiscal matters. For the 2023-24 CFAD allocation, the consortia voted on April 24, 2023 to apply COLA increases as follows - 50% of increase to YCCD line item to be held for Consortium Wide efforts and 50% of increase as a proportion distribution across the member school sites.
Changes
No Changes

Member Allocations

Member Name (2023-24) (2022-23) (2021-22)
Big Oak Flat-Groveland Unified $103,055 $51,439 $47,639
Calaveras Co. Office of Education $128,037 $123,036 $113,947
Ceres Unified $768,981 $738,943 $684,356
Columbia College $156,556 n/a n/a
Modesto City High $531,697 $510,928 $473,186
Modesto Junior College $626,228 n/a $0
Newman-Crows Landing Unified $130,786 $125,677 $116,393
Patterson Joint Unified $409,792 $393,785 $364,695
Riverbank Unified $114,121 $109,663 $101,562
Sonora Union High $104,065 $90,426 $83,747
Stanislaus Co. Office of Education $301,952 $290,157 $268,723
Summerville Union High $67,309 $64,680 $59,902
Tuolumne County Superintendent of Schools $206,364 $198,303 $183,654
Turlock Unified $1,373,354 $1,319,708 $1,222,219
Waterford Unified $131,196 $126,071 $116,758
Yosemite CCD $201,306 n/a $696,641
Total Allocated to Members $5,354,799 $4,142,816 $4,533,422
Total CAEP Funds $5,354,799 $4,952,188 $4,647,321
Total Remaining $0 $809,372 $113,899

Carryover Threshold

Input a percentage of carryover that your consortium agrees will be considered an excessive amount.

Should a member, or members, exceed this carryover percentage upon certification of their Q4 report, they will be flagged as non-compliant with the AB 1491 legislation. One year of non-compliance does not carry a penalty. However, should the same member, or members, have two consecutive years of non-compliance the consortium may agree, by majority vote, to reallocate an amount that does not exceed the carryover to other members.

A consortium does have the ability to opt-out. To do so, simply toggle the carryover threshold button to the off position.

20%

Consortia Report on Governance Compliance of Rules and Procedures v.2

1. Have all community college districts, school districts, county offices of education, or any joint powers authority, located within the boundaries of the adult education region been allowed to join the consortium as a member?

Yes

2. Have all members committed to reporting any funds available to that member for the purposes of education and workforce services for adults and the uses of those funds?

Yes

Resources are reported through the NOVA system by member school sites. In accordance to the consortia' s governance document, the MJC CAEP Office monitors spending thresholds and communicates this information at scheduled Consortium meetings. The evaluation of funds is discussed and re-allocation and/or corrective plans will be presented, discussed and approved at meetings. 

CAEP Consortium designees are assigned by CEO and/or directly via school and/or agency boards. The MJC CAEP Office monitors communication from sites that these standards are adhered to. 

Consortium members are invited to attend monthly meetings. A calendar for meetings is discussed and voted on for approval, prior to the new academic year beginning. Members are sent outlook calendar invites to these meetings. The MJC CAEP Office communicates with members on the agenda leading up to the meeting. Through these levels of communication all members are fully aware of meeting agendas and meeting minutes that archive the decision made and associated discussions. 

6. What will be the relative voting power of each member?

1 member = 1 vote

7. How will decisions be approved?

by majority vote of 51%

The governance document was created early in the stages of the Adult Education consortium. The document is reviewed periodically at Consortium meetings and updated, as needed.

All CAEP meetings are open to the public and announced and posted. Meetings are held both in person and via Zoom. 

CAEP meetings are posted at least 72 hours prior to meeting date. All CAEP consortium meetings are open to the public. CAEP meetings are primarily scheduled on the 3rd Monday afternoon of each month, beginning August and ending in May. The third Monday of each month has been the format for meetings for the Stanislaus Mother Lode Consortium for well over 4 years. 

All meetings have an open agenda spot for public comments. Comments maybe submitted and read by the Consortium Chair and/or be presented directly to the Consortium. In addition, members of the public or agencies may request to be on the agenda by contacting the MJC CAEP Office that organizes each agenda through communication with consortium members. 

The Consortium through its members and/or the MJC CAEP Office solicits information from the community, agencies and/or research groups as needed. Entities may provide information during public comment, be requested to presented information as an agenda item and/or ask to provide information to be distributed to the CAEP Consortium membership to review in preparation for an upcoming meeting. 

YCCD follows the distribution of funds schedule pursuant 84913. 45 days or less disbursement from receipt of resources from the state. 

14. Has the consortium A) designated a member to serve as the fund administrator to receive and distribute funds from the program or B) chosen to have a funds flow directly to the member districts based upon the approved distribution schedule?

A) designated a member to serve as the fund administrator to receive and distribute funds from the program

Members may request to join the consortium if they serve as an adult school, a provider of adult learning (i.e. non profits, etc.). Consortium members may also opt out. In both of these cases a formal email and/or letter to join or leave is asked of requestor. Such request will be added to the monthly agenda for discussion and action, as appropriate. Dismissal of members will occur due lack of meeting and active workplan participation. Such action will be placed on the agenda for review, discussion and action from the Consortium. 

20%

The Consortium will offer work plan planning and accounting support to sites that are not meeting carryover targets.  2 meetings will be held each year to monitor progress. 

Implementation of workplan targets for the academic year and spend down of 80% minimum of resources for the Academic Year. 

Non-existent in the current document. To be added during this year's review. 

20. Does the consortium have a formal document detailing its work beyond the questionnaire?

Yes

 https://www.mjc.edu/instruction/teched/ab86consortium/ab86_meetings_resources.php

Member Agencies

Member AgencyMember TypeContactPhone
Big Oak Flat-Groveland UnifiedUnified School DistrictDiana Harford Tuolumne County Superintendent of Schools Office(209) 536-2074
Calaveras Co. Office of EducationCounty Office of Education (COE)Jessica Dorris(209) 736-6051
Ceres UnifiedUnified School DistrictEmily Harry(209) 556-1554
Modesto City HighHigh School DistrictAntony Little
Newman-Crows Landing UnifiedUnified School DistrictRick Gonzalez(209) 862-2309
Patterson Joint UnifiedUnified School DistrictMarcos Huerta(209) 892-4720 ext: 23011
Riverbank UnifiedUnified School DistrictArmando Nunez Riverbank Unified School District(209) 869-0468
Sonora Union HighHigh School DistrictEd Pelfrey Sonora Union High School District(209) 533-8510
Stanislaus Co. Office of EducationCounty Office of Education (COE)Mary Medina
Summerville Union HighHigh School DistrictCindy Jensen(209) 928-3498 ext: 6227
Tuolumne County Superintendent of SchoolsCounty Office of Education (COE)Colleen Whitlock(209) 536-2075
Turlock UnifiedUnified School DistrictDr. Jessie Ceja(209) 667-0643
Waterford UnifiedUnified School DistrictTonya Bibbins(209) 874-9017
Yosemite CCDDistrictPedro Mendez(209) 575-6332
Modesto Junior CollegeCollegePedro Mendez(209) 575-6332
Columbia CollegeCollegeSean Osborn Columbia College(209) 588-5160

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Big Oak Flat-Groveland Unified - Member Representative

Approved by Diana Harford Tuolumne County Superintendent of Schools Office

05/01/2023 07:46 AM PDT

Calaveras Co. Office of Education - Member Representative

Approved by Jessica Dorris

05/01/2023 08:03 AM PDT

Ceres Unified - Member Representative

Approved by Emily Harry

05/01/2023 09:14 AM PDT

Columbia College - Member Representative

Approved by Sean Osborn Columbia College

05/02/2023 04:06 PM PDT

Modesto City High - Member Representative

Approved by Antony Little

05/01/2023 08:06 AM PDT

Modesto Junior College - Member Representative

  • Dean of CTE & Workforce Development
  • mendezp@mjc.edu
  • (209) 575-6332
Approved by Pedro Mendez

05/01/2023 12:32 AM PDT

Newman-Crows Landing Unified - Member Representative

Approved by Rick Gonzalez

05/02/2023 01:06 PM PDT

Patterson Joint Unified - Member Representative

Approved by Corrin Rivera Patterson High School

05/02/2023 11:52 AM PDT

Riverbank Unified - Member Representative

Approved by Armando Nunez Riverbank Unified School District

05/03/2023 12:44 PM PDT

Sonora Union High - Member Representative

Approved by Ed Pelfrey Sonora Union High School District

05/01/2023 01:12 PM PDT

Stanislaus Co. Office of Education - Member Representative

  • Director of Career and Technical Education
  • kfox@stancoe.org
  • (209) 238-1516
Approved by Kevin Fox Director I, Career and Technical Education

05/02/2023 01:02 PM PDT

Summerville Union High - Member Representative

Approved by Jennifer Osterhout

05/02/2023 12:41 PM PDT

Tuolumne County Superintendent of Schools - Member Representative

Approved by Colleen Whitlock

05/02/2023 12:39 PM PDT

Turlock Unified - Member Representative

Approved by Dr. Jessie Ceja

05/01/2023 10:42 AM PDT

Waterford Unified - Member Representative

Approved by Tonya Bibbins

05/01/2023 12:58 PM PDT

Yosemite CCD - Member Representative

  • Dean of CTE & Workforce Development
  • mendezp@mjc.edu
  • (209) 575-6332
Approved by Pedro Mendez

05/01/2023 12:32 AM PDT