CAEP
CFAD

Produced: Apr 15, 2025, 05:34 PM UTC - By Emily Harry

69 Yosemite (Stanislaus Mother Lode) Consortium
CONSORTIUM APPROVED

2025-26

Fiscal Declaration - Consortium Approved

Consortium Name
69 Yosemite (Stanislaus Mother Lode) Consortium
Funding Channel
Fiscal Agent
Fiscal Agent
Yosemite CCD
Narrative
After carefully meeting with each consortium member and assessing the needs based on their region and demographics, we convened at our last board meeting on 3/24/25 to finalize our allocations. The consortium determined that the allocations already formulated by the state formula and based on last year's allocation remain consistent with the work and annual plans submitted yearly. These allocations directly support the implementation of our Annual Adult Education Plan, which operationalizes the objectives established in our CAEP 3-Year Plan (which we are currently working on). While some members are interested in implementing new programs, we currently lack sufficient funding to fully implement these initiatives. Therefore, our strategy focuses on maintaining and strengthening our existing core services, which address identified educational gaps in our community.
Changes
While modest adjustments were made to some member allocations, these changes were not substantial—less than 10% of funding was strategically redistributed to support personnel costs at various Adult Education program sites, primarily to address COLA requirements.

Member Allocations

Member Name (2025-26) (2024-25) (2023-24)
Big Oak Flat-Groveland Unified $107,467 $105,879 $103,055
Calaveras Co. Office of Education $132,824 $130,861 $128,037
Ceres Unified $783,382 $771,805 $768,981
Columbia College $161,771 $159,380 $156,556
Modesto City High $569,666 $534,521 $531,697
Modesto Junior College $648,497 $629,052 $626,228
Newman-Crows Landing Unified $135,614 $133,610 $130,786
Patterson Joint Unified $439,746 $412,616 $409,792
Riverbank Unified $118,699 $116,945 $114,121
Sonora Union High $113,917 $106,889 $104,065
Stanislaus Co. Office of Education $309,348 $304,776 $301,952
Summerville Union High $71,185 $70,133 $67,309
Tuolumne County Superintendent of Schools $212,326 $209,188 $206,364
Turlock Unified $1,396,821 $1,376,178 $1,373,354
Waterford Unified $142,832 $134,020 $131,196
Yosemite CCD $204,136 $204,136 $201,306
Total Allocated to Members $5,548,231 $5,399,989 $5,354,799
Total CAEP Funds $5,548,231 $5,416,609 $5,359,261
Total Remaining $0 $16,620 $4,462
Member Allocation Certification

I certify that this CFAD is true and accurate. Our consortium certifies that the allocations listed correctly represent all funded members and their respective amounts.

Carryover Threshold

Input a percentage of carryover that your consortium agrees will be considered an excessive amount.

Should a member, or members, exceed this carryover percentage upon certification of their Q4 report, they will be flagged as non-compliant with the carryover legislation (EC 84914). One year of non-compliance does not carry a penalty. However, should the same member, or members, have two consecutive years of non-compliance the consortium may agree, by majority vote, to reallocate an amount that does not exceed the carryover to other members.

A consortium does have the ability to opt-out. To do so, simply toggle the carryover threshold button to the off position.

20%

Corrective Action Fiscal Reporting Quarterly Thresholds

If member carryover is over the threshold set below, a corrective action narrative will be required to complete.

Q1 Q2 Q3 Q4
% of Carryover Threshold

50%

20%

20%

20%

Consortia Report on Governance Compliance of Rules and Procedures v.2

1. Have all community college districts, school districts, county offices of education, or any joint powers authority, located within the boundaries of the adult education region been allowed to join the consortium as a member?

Yes

2. Have all members committed to reporting any funds available to that member for the purposes of education and workforce services for adults and the uses of those funds?

Yes

The funds will be tracked and assessed through the NOVA system. Additionally, each member will participate in annual reviews with the finance committee to examine quarterly expenditures, ensuring an appropriate spending pace throughout the year. 

During our last board meeting on March 24 and throughout our annual spending review check-ins, we confirmed the designated representative from each adult education school. We documented who will serve as the official representative and voting member for each institution. This documentation will be formalized as an action item at our upcoming board meeting in May 2025, and the representative information will be incorporated into our three-year strategic plan. 

We adhere to quorum requirements at all board meetings. The agenda, including any action items, is distributed to members one week in advance of each meeting. This proactive notification ensures members are aware of important matters and can arrange to attend and vote on critical decisions.

6. What will be the relative voting power of each member?

1 institution = 1 vote (thus giving districts with multiple institutions multiple votes)

7. How will decisions be approved?

by consensus

This decision-making model has been consistently utilized by consortium members and will be formally incorporated into our updated bylaws.

Our consortium meetings are open to the public, with notices and agendas published in advance on the MJC website. Each meeting includes a dedicated public comment period, allowing community input before voting members cast their votes. We actively consider this feedback in our decision-making process. For transparency, records of all past meetings are accessible through Board Docs, ensuring ongoing public access to our proceedings and decisions.

The meeting agendas and minutes are published on Board Docs following adjournment.

We have a section in our agenda that is held for public comment. 

Our approach to three-year planning enables us to engage more intentionally with regional stakeholders. We're implementing a structured process to actively solicit and incorporate feedback from all adult education and workforce service providers throughout our region, ensuring our decisions reflect the comprehensive needs and perspectives of our educational community. 

Our consortium adheres to the state-provided funding formula, allocating resources based on member workplans and demonstrated spending needs. We maintain strict compliance with all guidelines regarding permissible use of funds. Funding distribution decisions are made collectively as formal action items during consortium meetings. As the fiscal agent, YCCD holds all consortium funds and processes monthly distributions to each member organization.

14. Has the consortium A) designated a member to serve as the fund administrator to receive and distribute funds from the program or B) chosen to have a funds flow directly to the member districts based upon the approved distribution schedule?

A) designated a member to serve as the fund administrator to receive and distribute funds from the program

Our bylaws, currently under review by a consultant, will clearly outline this process. The formalized procedures will be established before the submission of our three-year plan.

If a member has an excess carryover of more than 20% by the end of Q4, it will be considered excess. 

The fiscal agent, in collaboration with a designated subcommittee, will conduct quarterly and annual reviews with members to assess spending status. These sessions will include comprehensive evaluations of quarterly expenditures to ensure members maintain appropriate spending trajectories.

Member effectiveness is demonstrated through active participation in meetings and workshops, engagement with consultant reviews, and consistent adherence to established work and budget plans.

We are currently redeveloping our bylaws, which will incorporate the principles outlined above.

20. Does the consortium have a formal document detailing its work beyond the questionnaire?

No

We are currently revising our bylaws to include more comprehensive and explicit language regarding expectations for consortium members.

Member Agencies

Member AgencyMember TypeContactPhone
Big Oak Flat-Groveland UnifiedUnified School DistrictDiana Harford Tuolumne County Superintendent of Schools Office(209) 536-2074
Calaveras Co. Office of EducationCounty Office of Education (COE)Jessica Dorris(209) 736-6051
Ceres UnifiedUnified School DistrictEmily Harry(209) 556-1554
Modesto City HighHigh School DistrictAntony Little
Newman-Crows Landing UnifiedUnified School DistrictCaralyn Mendoza (209) 862-2933
Patterson Joint UnifiedUnified School DistrictCorrin Rivera Patterson High School(209) 892-4750
Riverbank UnifiedUnified School DistrictHolli Fox(209) 869-2538 ext: 123
Sonora Union HighHigh School DistrictEd Pelfrey Sonora Union High School District(209) 533-8510
Stanislaus Co. Office of EducationCounty Office of Education (COE)Shanon Pata(209) 238-1573
Summerville Union HighHigh School DistrictCindy Jensen(209) 928-3498 ext: 6227
Tuolumne County Superintendent of SchoolsCounty Office of Education (COE)Colleen Whitlock(209) 536-2075
Turlock UnifiedUnified School DistrictDr. Jessie Ceja(209) 667-0643
Waterford UnifiedUnified School DistrictTonya Bibbins(209) 874-9017
Yosemite CCDDistrictYesenia Pugh(209) 575-6301 ext: 6301
Modesto Junior CollegeCollegeYesenia Pugh(209) 575-6301 ext: 6301
Columbia CollegeCollegeBrandon Price(209) 588-5079

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Big Oak Flat-Groveland Unified - Member Representative

Approved by Diana Harford Tuolumne County Superintendent of Schools Office

04/14/2025 10:21 AM PDT

Calaveras Co. Office of Education - Member Representative

Approved by Jessica Dorris

04/14/2025 09:48 AM PDT

Ceres Unified - Member Representative

Approved by Emily Harry

04/15/2025 10:34 AM PDT

Columbia College - Member Representative

Approved by Brandon Price

04/14/2025 11:48 AM PDT

Modesto City High - Member Representative

Approved by Antony Little

04/14/2025 10:40 AM PDT

Modesto Junior College - Member Representative

Approved by Lily Pulido

04/14/2025 09:57 AM PDT

Newman-Crows Landing Unified - Member Representative

Approved by Caralyn Mendoza

04/14/2025 09:52 AM PDT

Patterson Joint Unified - Member Representative

Approved by Destiny Cano

04/14/2025 10:53 AM PDT

Riverbank Unified - Member Representative

Approved by Ezequiel Ruiz

04/15/2025 10:22 AM PDT

Sonora Union High - Member Representative

Approved by Ed Pelfrey Sonora Union High School District

04/14/2025 09:46 AM PDT

Stanislaus Co. Office of Education - Member Representative

  • Director of Career and Technical Education
  • kfox@stancoe.org
  • (209) 238-1516
Approved by Kevin Fox Director I, Career and Technical Education

04/14/2025 01:55 PM PDT

Summerville Union High - Member Representative

Approved by Molly Rose

04/14/2025 09:50 AM PDT

Tuolumne County Superintendent of Schools - Member Representative

Approved by Colleen Whitlock

04/14/2025 10:04 AM PDT

Turlock Unified - Member Representative

Approved by Luisa Power

04/14/2025 09:46 AM PDT

Waterford Unified - Member Representative

Approved by Tonya Bibbins

04/14/2025 01:18 PM PDT

Yosemite CCD - Member Representative

Approved by Lily Pulido

04/14/2025 09:58 AM PDT